Keep your corporate records in order.

A charge can still be registered up to 120 days from creation with additional fees, but beyond that it needs a condonation application. The real consequence is in Section 77: an unregistered charge is void against a liquidator and other creditors. The lender loses its priority over the asset, which is why banks chase the CHG-1 filing harder than the borrower does.

Yes. An open charge on the MCA record makes the asset look encumbered to anyone doing diligence — a new lender, an acquirer, an investor — and it will block a strike-off application. Filing CHG-4 with the lender’s no-dues and charge-release letter clears it. Where the 30-day window has long passed, there is a condonation route, and the practical difficulty is usually getting the release letter from a bank that has since merged or restructured.

The core set is the register of members (MGT-1), the register of debenture holders and other security holders (MGT-2), the register of directors and key managerial personnel with their shareholding, the register of charges (CHG-7), the register of contracts in which directors are interested (MBP-4), and the register of loans and investments. They run from incorporation, are updated on every change, and are open to member inspection at the registered office.

Yes. We rebuild them from the MCA master data, the incorporation papers, the allotment and transfer records, and the resolutions and minutes that do exist. It is the most common request we get ahead of a funding round, because incomplete registers are the single most frequent finding in investor diligence and they are far cheaper to fix before the diligence than during it.

Within 30 days of the meeting. They go into a minutes book with consecutively numbered pages, are signed by the chairperson of that meeting or of the next one, and are preserved permanently. Minutes are evidence of what was decided and by whose authority — which is exactly why they get scrutinised in diligence, in disputes, and by auditors.

Twenty-one clear days, which means 21 full days excluding the day of dispatch and the day of the meeting. Shorter notice is possible with the consent of the prescribed majority of members, given in writing or electronically. The notice must include an explanatory statement under Section 102 for every item of special business — a common omission that makes the resolution vulnerable to challenge later.

Special resolutions and certain board resolutions listed in Section 179(3) have to be filed in MGT-14 within 30 days of being passed. That includes MOA and AOA amendments, name changes, Section 180 borrowing approvals and several others. Ordinary resolutions on routine business generally stay in the minutes book. We flag the filing requirement when we draft the resolution rather than after.

Yes. Banks and counterparties often need a specific resolution in a specific form — opening an account, changing signatories, approving a borrowing or authorising someone to execute a contract. We draft it against your MOA and AOA to confirm the board actually has that power, supply it as a certified true copy on your letterhead, and tell you whether it also triggers an MGT-14 filing.